Top Ten Small Business Web Site Marketing Tips

Many small business owners struggle with the seemingly overwhelming task of managing their web site. There always seems to be so much to do, yet no time to do it all (something we know all too well). This brief primer should help to highlight the key aspects of web site management that will help them gain the most from their web site with the time that they have available.

The following ten tips are key to maintaining a successful web site. Follow these and your site will do better. Nothing will guarantee that a web site will be successful as there are simple too many different factors that impact web success - but as a general rule these ten tips will always lead to better performance.

Top Ten Small Business Web Site Marketing Tips

Many small business owners struggle with the seemingly overwhelming task of managing their web site. There always seems to be so much to do, yet no time to do it all (something we know all too well). This brief primer should help to highlight the key aspects of web site management that will help them gain the most from their web site with the time that they have available.

The following ten tips are key to maintaining a successful web site. Follow these and your site will do better. Nothing will guarantee that a web site will be successful as there are simple too many different factors that impact web success - but as a general rule these ten tips will always lead to better performance.

Top Ten Small Business Web Site Marketing Tips

Many small business owners struggle with the seemingly overwhelming task of managing their web site. There always seems to be so much to do, yet no time to do it all (something we know all too well). This brief primer should help to highlight the key aspects of web site management that will help them gain the most from their web site with the time that they have available.

The following ten tips are key to maintaining a successful web site. Follow these and your site will do better. Nothing will guarantee that a web site will be successful as there are simple too many different factors that impact web success - but as a general rule these ten tips will always lead to better performance.

Content is key

All the search engines scan a sites content now - almost ignoring things like meta tags. The more content you have on your site the more the search engines can scan - but there is more to it then that: people like content too. Many people measure a web site's success by the number of visitors it gets - so ask yourself - why would people come to your web site? do you offer them interesting and informative information that relates to your product or service? if not, why would they come?

Relevant content and lots of it is a key for a successful web site. There is always room for more content on a web site, and you can never have too much.

Take this article for example, while it's fairly useful information for many of our visitors, it's also additional content for our web site - and will serve to help our site do better. Writing articles about aspects of your industry is a great way to generate content.

Set asside an hour a day (or at least an hour a week) to devote to adding new content to your web site.

Content is key

All the search engines scan a sites content now - almost ignoring things like meta tags. The more content you have on your site the more the search engines can scan - but there is more to it then that: people like content too. Many people measure a web site's success by the number of visitors it gets - so ask yourself - why would people come to your web site? do you offer them interesting and informative information that relates to your product or service? if not, why would they come?

Relevant content and lots of it is a key for a successful web site. There is always room for more content on a web site, and you can never have too much.

Take this article for example, while it's fairly useful information for many of our visitors, it's also additional content for our web site - and will serve to help our site do better. Writing articles about aspects of your industry is a great way to generate content.

Set asside an hour a day (or at least an hour a week) to devote to adding new content to your web site.

Content is key

All the search engines scan a sites content now - almost ignoring things like meta tags. The more content you have on your site the more the search engines can scan - but there is more to it then that: people like content too. Many people measure a web site's success by the number of visitors it gets - so ask yourself - why would people come to your web site? do you offer them interesting and informative information that relates to your product or service? if not, why would they come?

Relevant content and lots of it is a key for a successful web site. There is always room for more content on a web site, and you can never have too much.

Take this article for example, while it's fairly useful information for many of our visitors, it's also additional content for our web site - and will serve to help our site do better. Writing articles about aspects of your industry is a great way to generate content.

Set asside an hour a day (or at least an hour a week) to devote to adding new content to your web site.

Keep it current

Having lots of content is great - but if it is all three years old it's not going to look like your site is much of a priority. The search engines actually track this. They monitor how frequently your site changes as they visit it for indexing. The more often it changes the better your rank in the freshness category.

What constitutes change? pretty much anything - which is why keeping a BLOG or adding frequent news articles to your web site usually produces such good results. It is also the reason why having something as simple as rotating content and the current date on every page has been shown to make a difference (although the search engines have been getting wise to this kind of tactic)

Keep it current

Having lots of content is great - but if it is all three years old it's not going to look like your site is much of a priority. The search engines actually track this. They monitor how frequently your site changes as they visit it for indexing. The more often it changes the better your rank in the freshness category.

What constitutes change? pretty much anything - which is why keeping a BLOG or adding frequent news articles to your web site usually produces such good results. It is also the reason why having something as simple as rotating content and the current date on every page has been shown to make a difference (although the search engines have been getting wise to this kind of tactic)

Keep it current

Having lots of content is great - but if it is all three years old it's not going to look like your site is much of a priority. The search engines actually track this. They monitor how frequently your site changes as they visit it for indexing. The more often it changes the better your rank in the freshness category.

What constitutes change? pretty much anything - which is why keeping a BLOG or adding frequent news articles to your web site usually produces such good results. It is also the reason why having something as simple as rotating content and the current date on every page has been shown to make a difference (although the search engines have been getting wise to this kind of tactic)

Don't try to outsmart the Search Engines - Eventually you'll loose

Many design firms promise success through the use of tricks, backdoors, and special tactics designed to sneak a web site into a top position rapidly. Something, of course, that the search engines are constantly battling to defeat. Why play the game? as the search engines find the cheaters they will plug the holes and a rank (that usually costs a pretty penny to achieve) will immediately be lost.
Rather, follow the recommendations of the search engines - most set out rules for web masters that outline what they would like to see in a web site (incidentally these rules are the main source of research for this document) By following the rules the engines are actually battling all the cheating web sites and working to promote the sites that follow the rules - they are fighting FOR you!

Don't try to outsmart the Search Engines - Eventually you'll loose

Many design firms promise success through the use of tricks, backdoors, and special tactics designed to sneak a web site into a top position rapidly. Something, of course, that the search engines are constantly battling to defeat. Why play the game? as the search engines find the cheaters they will plug the holes and a rank (that usually costs a pretty penny to achieve) will immediately be lost.
Rather, follow the recommendations of the search engines - most set out rules for web masters that outline what they would like to see in a web site (incidentally these rules are the main source of research for this document) By following the rules the engines are actually battling all the cheating web sites and working to promote the sites that follow the rules - they are fighting FOR you!

Don't try to outsmart the Search Engines - Eventually you'll loose

Many design firms promise success through the use of tricks, backdoors, and special tactics designed to sneak a web site into a top position rapidly. Something, of course, that the search engines are constantly battling to defeat. Why play the game? as the search engines find the cheaters they will plug the holes and a rank (that usually costs a pretty penny to achieve) will immediately be lost.
Rather, follow the recommendations of the search engines - most set out rules for web masters that outline what they would like to see in a web site (incidentally these rules are the main source of research for this document) By following the rules the engines are actually battling all the cheating web sites and working to promote the sites that follow the rules - they are fighting FOR you!

Links both in and out must be relevant

There has been a lot of talk about link exchanges - people linking to others merely to gain a higher rank (hmmm, this smacks of breaking tip #3) if you are going to link to someone and/or ask them to link to you - ask yourself: is it relevant?
Any old link is not going to help you much - search engines will look at who is linking to you - they are also starting to pay very close attention to how many links you have off your web site on a page. This is being done to try and drop sites with pages of links (do you have a links page on your web site?)
It is far better to have relevant links in various places throughout your web site - on only those pages that specifically address the topic that relates to the page being linked.
Unfortunately you can't exert too much control over the way that other sites link to yours but it is worth looking at how a site usually links to others before to specifically go requesting a link from them. For example: a link that is your logo isn't very useful (search engines ignore images) whereas a link containing text, listing the topic of your web site, from a related web site would be of great value.

Links both in and out must be relevant

There has been a lot of talk about link exchanges - people linking to others merely to gain a higher rank (hmmm, this smacks of breaking tip #3) if you are going to link to someone and/or ask them to link to you - ask yourself: is it relevant?
Any old link is not going to help you much - search engines will look at who is linking to you - they are also starting to pay very close attention to how many links you have off your web site on a page. This is being done to try and drop sites with pages of links (do you have a links page on your web site?)
It is far better to have relevant links in various places throughout your web site - on only those pages that specifically address the topic that relates to the page being linked.
Unfortunately you can't exert too much control over the way that other sites link to yours but it is worth looking at how a site usually links to others before to specifically go requesting a link from them. For example: a link that is your logo isn't very useful (search engines ignore images) whereas a link containing text, listing the topic of your web site, from a related web site would be of great value.

Links both in and out must be relevant

There has been a lot of talk about link exchanges - people linking to others merely to gain a higher rank (hmmm, this smacks of breaking tip #3) if you are going to link to someone and/or ask them to link to you - ask yourself: is it relevant?
Any old link is not going to help you much - search engines will look at who is linking to you - they are also starting to pay very close attention to how many links you have off your web site on a page. This is being done to try and drop sites with pages of links (do you have a links page on your web site?)
It is far better to have relevant links in various places throughout your web site - on only those pages that specifically address the topic that relates to the page being linked.
Unfortunately you can't exert too much control over the way that other sites link to yours but it is worth looking at how a site usually links to others before to specifically go requesting a link from them. For example: a link that is your logo isn't very useful (search engines ignore images) whereas a link containing text, listing the topic of your web site, from a related web site would be of great value.

Organize your web site and everyone will thank you.

Both the search engines and your web visitors prefer a web site that is well structured. The search engines due to their very nature (being computer programs) must break down all web sites into elements based on the structure of the pages. People, so frequently rushing to find the specific information they are looking for, rarely read through web pages but rather scan headings and bullied lists to find the detailed sections of interest. In both cases a well structured site will be far better received then one that is a mish-mosh of information haphazardly thrown together.
This is simple to do - but all too often missed. Make headings, use the correct coding tags for them, organize sections of content into groups, and use bold and bullied lists to present key points.
Keep in mind when writing paragraphs of text that most humans will not read them unless they are specifically titled with a headline that matches what they are looking for.

A web site that speaks to all is better then a site that only speaks to some

A web site that speaks to all is better then a site that only speaks to some.
Tips #6 and #7 are closely related: The Web Accessibility Initiative (WAI) provides a list of guidelines for how to create web sites that are accessible to as many people (and systems) as possible. Think about your web site - can someone with a visual disability (perhaps even something as simple as colour-blindness) still get information about your product or service? If not, how do you feel knowing that you have just excluded a vast segment of the population from accessing your web site?
There are many simple ways that you can ensure your web site is accessible to people with special needs. A group of simple tests for the sites content and design that ensure your product or service is presented to the widest possible audience. The specifics are beyond the scope of this document - but be sure that you check with your designer to ensure that your site design and code is following accessibility guidelines.

Organize your web site and everyone will thank you.

Both the search engines and your web visitors prefer a web site that is well structured. The search engines due to their very nature (being computer programs) must break down all web sites into elements based on the structure of the pages. People, so frequently rushing to find the specific information they are looking for, rarely read through web pages but rather scan headings and bullied lists to find the detailed sections of interest. In both cases a well structured site will be far better received then one that is a mish-mosh of information haphazardly thrown together.
This is simple to do - but all too often missed. Make headings, use the correct coding tags for them, organize sections of content into groups, and use bold and bullied lists to present key points.
Keep in mind when writing paragraphs of text that most humans will not read them unless they are specifically titled with a headline that matches what they are looking for.

A web site that speaks to all is better then a site that only speaks to some

A web site that speaks to all is better then a site that only speaks to some.
Tips #6 and #7 are closely related: The Web Accessibility Initiative (WAI) provides a list of guidelines for how to create web sites that are accessible to as many people (and systems) as possible. Think about your web site - can someone with a visual disability (perhaps even something as simple as colour-blindness) still get information about your product or service? If not, how do you feel knowing that you have just excluded a vast segment of the population from accessing your web site?
There are many simple ways that you can ensure your web site is accessible to people with special needs. A group of simple tests for the sites content and design that ensure your product or service is presented to the widest possible audience. The specifics are beyond the scope of this document - but be sure that you check with your designer to ensure that your site design and code is following accessibility guidelines.

A web site that speaks to all is better then a site that only speaks to some

A web site that speaks to all is better then a site that only speaks to some.
Tips #6 and #7 are closely related: The Web Accessibility Initiative (WAI) provides a list of guidelines for how to create web sites that are accessible to as many people (and systems) as possible. Think about your web site - can someone with a visual disability (perhaps even something as simple as colour-blindness) still get information about your product or service? If not, how do you feel knowing that you have just excluded a vast segment of the population from accessing your web site?
There are many simple ways that you can ensure your web site is accessible to people with special needs. A group of simple tests for the sites content and design that ensure your product or service is presented to the widest possible audience. The specifics are beyond the scope of this document - but be sure that you check with your designer to ensure that your site design and code is following accessibility guidelines.

Organize your web site and everyone will thank you.

Both the search engines and your web visitors prefer a web site that is well structured. The search engines due to their very nature (being computer programs) must break down all web sites into elements based on the structure of the pages. People, so frequently rushing to find the specific information they are looking for, rarely read through web pages but rather scan headings and bullied lists to find the detailed sections of interest. In both cases a well structured site will be far better received then one that is a mish-mosh of information haphazardly thrown together.
This is simple to do - but all too often missed. Make headings, use the correct coding tags for them, organize sections of content into groups, and use bold and bullied lists to present key points.
Keep in mind when writing paragraphs of text that most humans will not read them unless they are specifically titled with a headline that matches what they are looking for.

Well coded web sites perform better

Well coded web sites perform better.
Many small business owners don't have too much control over the code used to create their web site - but it is still important to know how important it may be. Standard compliant code that has been checked for errors is easier for the search engines to assimilate. It is more widely visible across varied platforms (computer types) and in different browsers.
Ensure your web designer is writing standard compliant code that is validated for errors. You can also check your own web site using free on-line tools from the W3C (The World Wide Web Consortium - the standards body that administers Internet technologies)

Prudent choice of URLs will impact your web site's performance

Prudent choice of URLs will impact your web site's performance
Professional web designers should already know this - but if you are using a content management system to build your web site, or portions of it, it is important to understand the significance of the URL used to access pages on your web site.
Search engines look at the address of every page on your web site and try to extract key-words from the content of the url. For example, you may have a page about "Widgets" on your web site called "somewhere.com" creating the page with a filename of widgets.html will give a better keyword rank then page6.html this is also true of sub-directories on the site somewhere.com/widgets/... being better then somewhere.com/files/...
This is a fairly subtle point but makes a significant difference for most search engines. It can also make it much easier for people that are typing in a URL to access a specific page of your web site. Notice the URL for this web page - it's called http://www.pawprint.net/internet-marketing/small-business-web-site.php for a reason!
If you really want to target a key phrase consider purchasing a microsite for that phrase. An inexpensive secondary web site that can be tailored to focus on a specific key phrase or concept.

Well coded web sites perform better

Well coded web sites perform better.
Many small business owners don't have too much control over the code used to create their web site - but it is still important to know how important it may be. Standard compliant code that has been checked for errors is easier for the search engines to assimilate. It is more widely visible across varied platforms (computer types) and in different browsers.
Ensure your web designer is writing standard compliant code that is validated for errors. You can also check your own web site using free on-line tools from the W3C (The World Wide Web Consortium - the standards body that administers Internet technologies)

Prudent choice of URLs will impact your web site's performance

Prudent choice of URLs will impact your web site's performance
Professional web designers should already know this - but if you are using a content management system to build your web site, or portions of it, it is important to understand the significance of the URL used to access pages on your web site.
Search engines look at the address of every page on your web site and try to extract key-words from the content of the url. For example, you may have a page about "Widgets" on your web site called "somewhere.com" creating the page with a filename of widgets.html will give a better keyword rank then page6.html this is also true of sub-directories on the site somewhere.com/widgets/... being better then somewhere.com/files/...
This is a fairly subtle point but makes a significant difference for most search engines. It can also make it much easier for people that are typing in a URL to access a specific page of your web site. Notice the URL for this web page - it's called http://www.pawprint.net/internet-marketing/small-business-web-site.php for a reason!
If you really want to target a key phrase consider purchasing a microsite for that phrase. An inexpensive secondary web site that can be tailored to focus on a specific key phrase or concept.

Prudent choice of URLs will impact your web site's performance

Prudent choice of URLs will impact your web site's performance
Professional web designers should already know this - but if you are using a content management system to build your web site, or portions of it, it is important to understand the significance of the URL used to access pages on your web site.
Search engines look at the address of every page on your web site and try to extract key-words from the content of the url. For example, you may have a page about "Widgets" on your web site called "somewhere.com" creating the page with a filename of widgets.html will give a better keyword rank then page6.html this is also true of sub-directories on the site somewhere.com/widgets/... being better then somewhere.com/files/...
This is a fairly subtle point but makes a significant difference for most search engines. It can also make it much easier for people that are typing in a URL to access a specific page of your web site. Notice the URL for this web page - it's called http://www.pawprint.net/internet-marketing/small-business-web-site.php for a reason!
If you really want to target a key phrase consider purchasing a microsite for that phrase. An inexpensive secondary web site that can be tailored to focus on a specific key phrase or concept.

Well coded web sites perform better

Well coded web sites perform better.
Many small business owners don't have too much control over the code used to create their web site - but it is still important to know how important it may be. Standard compliant code that has been checked for errors is easier for the search engines to assimilate. It is more widely visible across varied platforms (computer types) and in different browsers.
Ensure your web designer is writing standard compliant code that is validated for errors. You can also check your own web site using free on-line tools from the W3C (The World Wide Web Consortium - the standards body that administers Internet technologies)

Looks do matter - but perhaps not the way you think

Looks do matter - but perhaps not the way you think...
In the grand scheme of things the "looks" of a web site in the classic sense are not really that important - honestly! once people have looked at a web site for a few minutes they will quickly discard their first impression (based on looks) and move immediately to asking - is this site giving me the information I need - and can I find it quickly (going back to tips #1 - content and #5 - structure)
So what are we on about with style? simple - ensure the style of your site makes it easy to read. Avoid things like black backgrounds with white text (inverse text is harder to read) ALL CAPS (humans read by identifying word shapes - writing in all caps forces people to read every letter and quickly becomes annoying - plus on the net it is used as an typographic method of indicating you are screaming) You should also check your web site using a colour blind test to ensure that visitors with the various types of colour-blindness can still actually read your navigation.

Looks do matter - but perhaps not the way you think

Looks do matter - but perhaps not the way you think...
In the grand scheme of things the "looks" of a web site in the classic sense are not really that important - honestly! once people have looked at a web site for a few minutes they will quickly discard their first impression (based on looks) and move immediately to asking - is this site giving me the information I need - and can I find it quickly (going back to tips #1 - content and #5 - structure)
So what are we on about with style? simple - ensure the style of your site makes it easy to read. Avoid things like black backgrounds with white text (inverse text is harder to read) ALL CAPS (humans read by identifying word shapes - writing in all caps forces people to read every letter and quickly becomes annoying - plus on the net it is used as an typographic method of indicating you are screaming) You should also check your web site using a colour blind test to ensure that visitors with the various types of colour-blindness can still actually read your navigation.

Looks do matter - but perhaps not the way you think

Looks do matter - but perhaps not the way you think...
In the grand scheme of things the "looks" of a web site in the classic sense are not really that important - honestly! once people have looked at a web site for a few minutes they will quickly discard their first impression (based on looks) and move immediately to asking - is this site giving me the information I need - and can I find it quickly (going back to tips #1 - content and #5 - structure)
So what are we on about with style? simple - ensure the style of your site makes it easy to read. Avoid things like black backgrounds with white text (inverse text is harder to read) ALL CAPS (humans read by identifying word shapes - writing in all caps forces people to read every letter and quickly becomes annoying - plus on the net it is used as an typographic method of indicating you are screaming) You should also check your web site using a colour blind test to ensure that visitors with the various types of colour-blindness can still actually read your navigation.

Selling a product - better make sure it looks good

Selling a product - better make sure it looks good
If you are selling something that has a visual representation - then professional looking photography is key. Even a multi-million dollar resort will not look good if the photographs are amateurish. If you care about what you have to sell, then it's worth investing in some professional photographs to show people what you have. Remember, on-line people can't get a hold of your product - so you need to give them some really good photographs so that they can feel confident that it meets their needs.

Selling a product - better make sure it looks good

Selling a product - better make sure it looks good
If you are selling something that has a visual representation - then professional looking photography is key. Even a multi-million dollar resort will not look good if the photographs are amateurish. If you care about what you have to sell, then it's worth investing in some professional photographs to show people what you have. Remember, on-line people can't get a hold of your product - so you need to give them some really good photographs so that they can feel confident that it meets their needs.

Selling a product - better make sure it looks good

Selling a product - better make sure it looks good
If you are selling something that has a visual representation - then professional looking photography is key. Even a multi-million dollar resort will not look good if the photographs are amateurish. If you care about what you have to sell, then it's worth investing in some professional photographs to show people what you have. Remember, on-line people can't get a hold of your product - so you need to give them some really good photographs so that they can feel confident that it meets their needs.

Ten Tips for Event Managers

Event Management, as is obvious from the term, refers to the organized planning and research involved in the proper execution of any event. The event may range from simple social events like birthdays, weddings, family reunions; more complex corporate and official events such as Annual General Meetings, brand promotion meets, product launch parties and also special entertainment events such as live concerts and award ceremonies.

The art and science of managing an event has become a specialized discipline and requires multi faceted skills. Following are 10 things to keep in mind while organizing an event –

• Knowledge is power: In order to make an event successful, understanding and knowledge is crucial. No two events are the same and understanding the nuances of what is required for a particular event is crucial. Events such as corporate meetings have their own demands of protocol and procedures. Entertainment events such as concerts require knowledge of various supporting resources to be put in place. Before actually commencing with managing an event, do make sure that you understand what exactly needs to be done. Talk to people who have participated in such events before, talk to other people who have managed such events before, keep yourself constantly updated with the evolving dynamics of each type of event.
• Set the Stage: What is perfect for a few persons may turn out to be a claustrophobic experience for a hundred. It is very important to know the number of people who are expected to attend the event beforehand. Make sure the customer has intimated his requirements to you clearly. The choice of the venue will depend on this factor. Very often the decision of choosing a venue is taken jointly with the customer. After the venue is chosen it is essential to obtain maps, scout the location, and take notes.
• Prepare today, execute tomorrow: Once a high level understanding of what needs to be done is obtained, it’s time for the planning phase. Chalk up a plan of which actions to be taken, and when. Assign responsibilities to the various actors within you team. Track the progress of each such planned action to completion. Before a big event, it is crucial to conduct dry runs and simulations. If possible, do involve the customer in such a dry run and walk him through of what he may expect during the actual event. This will prevent unpleasant surprises.
• Time it Right! When planning an event, work out a plausible time span. No event should be hurried, hectic affair and neither should it be a long drawn affair which puts the audience's patience under test. The agenda should be well balanced, with adequate time contingencies built in.
• Tools of the trade: It is also very important to have a grasp over the technicalities that run the show. Arrangement of proper technical equipment and skilled technicians is of prime importance. Nothing can be more embarrassing than a piece of equipment malfunctioning in the middle of the show. Pay attention to detail – for example when two projectors are beaming simultaneously on two ends of the stage, they must be in sync and have the same color balance. Have the technicians check and recheck the equipments before the show starts.
• Rules are not always meant to be broken: Organizing an event also requires number of approvals, permissions and procedures to be obtained. These range from permission from the police, civic authority clearances, environmental clearances etc. Make sure you, or your customer, have sought and obtained all necessary approvals and permissions. Stick within the boundaries of the provisions during the event. Never ever make the mistake of landing up in the wrong side of the law.
• There is no "I" in teamwork: An event involves a number of players. In some large scale events, it is mind boggling to think of the sheer number of players involved. For example, in a music concert – musicians, sound technicians, light technicians, stage technicians, sponsors, celebrities and of course the general audience. Each of these parts has to function smoothly in order for the whole to work. Communication is the key. Frequent meetings, briefings and rehearsals are needed for everyone to understand what their responsibilities are and how they need to coordinate. During the event have effective communication and coordination mechanisms like wireless headsets, or cell phones. In teamwork, most of all, it is important to forsake egos. Don't try to blame others for anything for might go wrong – instead the entire team should work in close coordination to cover for the slightest mistake made by an individual.
• "If anything can go wrong, it will": In spite of the intricate planning, rehearsals and the best of your efforts, things may not always run smoothly and last minute glitches can occur. Do not panic - be prepared for such exigencies. Have a backup plan in place. Arrange for emergency power backups and other technical backup systems. If an inordinate delay occurs (for example a performing artist does not show up on time), plan in advance how to handle the situation and keep the audience occupied.
• Safety is paramount: While it is important to have fun, safety is a very important factor. Ensure that emergency exits are well marked and that you have adequate trained personnel to handle the situation in case anything untoward happens. Have the fire brigade and paramedical ready in case of very large events.
• Smile!: Last but not the least, always remember that managing an event is all about interacting with people to deliver the best results. Keep a cheerful and positive disposition - it lowers stress for everyone concerned. The customer is always king – some things may not always go your liking, but in the end your satisfaction would come from seeing the event getting executed perfectly.

Ten Tips for Event Managers

Event Management, as is obvious from the term, refers to the organized planning and research involved in the proper execution of any event. The event may range from simple social events like birthdays, weddings, family reunions; more complex corporate and official events such as Annual General Meetings, brand promotion meets, product launch parties and also special entertainment events such as live concerts and award ceremonies.

The art and science of managing an event has become a specialized discipline and requires multi faceted skills. Following are 10 things to keep in mind while organizing an event –

• Knowledge is power: In order to make an event successful, understanding and knowledge is crucial. No two events are the same and understanding the nuances of what is required for a particular event is crucial. Events such as corporate meetings have their own demands of protocol and procedures. Entertainment events such as concerts require knowledge of various supporting resources to be put in place. Before actually commencing with managing an event, do make sure that you understand what exactly needs to be done. Talk to people who have participated in such events before, talk to other people who have managed such events before, keep yourself constantly updated with the evolving dynamics of each type of event.
• Set the Stage: What is perfect for a few persons may turn out to be a claustrophobic experience for a hundred. It is very important to know the number of people who are expected to attend the event beforehand. Make sure the customer has intimated his requirements to you clearly. The choice of the venue will depend on this factor. Very often the decision of choosing a venue is taken jointly with the customer. After the venue is chosen it is essential to obtain maps, scout the location, and take notes.
• Prepare today, execute tomorrow: Once a high level understanding of what needs to be done is obtained, it’s time for the planning phase. Chalk up a plan of which actions to be taken, and when. Assign responsibilities to the various actors within you team. Track the progress of each such planned action to completion. Before a big event, it is crucial to conduct dry runs and simulations. If possible, do involve the customer in such a dry run and walk him through of what he may expect during the actual event. This will prevent unpleasant surprises.
• Time it Right! When planning an event, work out a plausible time span. No event should be hurried, hectic affair and neither should it be a long drawn affair which puts the audience's patience under test. The agenda should be well balanced, with adequate time contingencies built in.
• Tools of the trade: It is also very important to have a grasp over the technicalities that run the show. Arrangement of proper technical equipment and skilled technicians is of prime importance. Nothing can be more embarrassing than a piece of equipment malfunctioning in the middle of the show. Pay attention to detail – for example when two projectors are beaming simultaneously on two ends of the stage, they must be in sync and have the same color balance. Have the technicians check and recheck the equipments before the show starts.
• Rules are not always meant to be broken: Organizing an event also requires number of approvals, permissions and procedures to be obtained. These range from permission from the police, civic authority clearances, environmental clearances etc. Make sure you, or your customer, have sought and obtained all necessary approvals and permissions. Stick within the boundaries of the provisions during the event. Never ever make the mistake of landing up in the wrong side of the law.
• There is no "I" in teamwork: An event involves a number of players. In some large scale events, it is mind boggling to think of the sheer number of players involved. For example, in a music concert – musicians, sound technicians, light technicians, stage technicians, sponsors, celebrities and of course the general audience. Each of these parts has to function smoothly in order for the whole to work. Communication is the key. Frequent meetings, briefings and rehearsals are needed for everyone to understand what their responsibilities are and how they need to coordinate. During the event have effective communication and coordination mechanisms like wireless headsets, or cell phones. In teamwork, most of all, it is important to forsake egos. Don't try to blame others for anything for might go wrong – instead the entire team should work in close coordination to cover for the slightest mistake made by an individual.
• "If anything can go wrong, it will": In spite of the intricate planning, rehearsals and the best of your efforts, things may not always run smoothly and last minute glitches can occur. Do not panic - be prepared for such exigencies. Have a backup plan in place. Arrange for emergency power backups and other technical backup systems. If an inordinate delay occurs (for example a performing artist does not show up on time), plan in advance how to handle the situation and keep the audience occupied.
• Safety is paramount: While it is important to have fun, safety is a very important factor. Ensure that emergency exits are well marked and that you have adequate trained personnel to handle the situation in case anything untoward happens. Have the fire brigade and paramedical ready in case of very large events.
• Smile!: Last but not the least, always remember that managing an event is all about interacting with people to deliver the best results. Keep a cheerful and positive disposition - it lowers stress for everyone concerned. The customer is always king – some things may not always go your liking, but in the end your satisfaction would come from seeing the event getting executed perfectly.

Ten Tips for Event Managers

Event Management, as is obvious from the term, refers to the organized planning and research involved in the proper execution of any event. The event may range from simple social events like birthdays, weddings, family reunions; more complex corporate and official events such as Annual General Meetings, brand promotion meets, product launch parties and also special entertainment events such as live concerts and award ceremonies.

The art and science of managing an event has become a specialized discipline and requires multi faceted skills. Following are 10 things to keep in mind while organizing an event –

• Knowledge is power: In order to make an event successful, understanding and knowledge is crucial. No two events are the same and understanding the nuances of what is required for a particular event is crucial. Events such as corporate meetings have their own demands of protocol and procedures. Entertainment events such as concerts require knowledge of various supporting resources to be put in place. Before actually commencing with managing an event, do make sure that you understand what exactly needs to be done. Talk to people who have participated in such events before, talk to other people who have managed such events before, keep yourself constantly updated with the evolving dynamics of each type of event.
• Set the Stage: What is perfect for a few persons may turn out to be a claustrophobic experience for a hundred. It is very important to know the number of people who are expected to attend the event beforehand. Make sure the customer has intimated his requirements to you clearly. The choice of the venue will depend on this factor. Very often the decision of choosing a venue is taken jointly with the customer. After the venue is chosen it is essential to obtain maps, scout the location, and take notes.
• Prepare today, execute tomorrow: Once a high level understanding of what needs to be done is obtained, it’s time for the planning phase. Chalk up a plan of which actions to be taken, and when. Assign responsibilities to the various actors within you team. Track the progress of each such planned action to completion. Before a big event, it is crucial to conduct dry runs and simulations. If possible, do involve the customer in such a dry run and walk him through of what he may expect during the actual event. This will prevent unpleasant surprises.
• Time it Right! When planning an event, work out a plausible time span. No event should be hurried, hectic affair and neither should it be a long drawn affair which puts the audience's patience under test. The agenda should be well balanced, with adequate time contingencies built in.
• Tools of the trade: It is also very important to have a grasp over the technicalities that run the show. Arrangement of proper technical equipment and skilled technicians is of prime importance. Nothing can be more embarrassing than a piece of equipment malfunctioning in the middle of the show. Pay attention to detail – for example when two projectors are beaming simultaneously on two ends of the stage, they must be in sync and have the same color balance. Have the technicians check and recheck the equipments before the show starts.
• Rules are not always meant to be broken: Organizing an event also requires number of approvals, permissions and procedures to be obtained. These range from permission from the police, civic authority clearances, environmental clearances etc. Make sure you, or your customer, have sought and obtained all necessary approvals and permissions. Stick within the boundaries of the provisions during the event. Never ever make the mistake of landing up in the wrong side of the law.
• There is no "I" in teamwork: An event involves a number of players. In some large scale events, it is mind boggling to think of the sheer number of players involved. For example, in a music concert – musicians, sound technicians, light technicians, stage technicians, sponsors, celebrities and of course the general audience. Each of these parts has to function smoothly in order for the whole to work. Communication is the key. Frequent meetings, briefings and rehearsals are needed for everyone to understand what their responsibilities are and how they need to coordinate. During the event have effective communication and coordination mechanisms like wireless headsets, or cell phones. In teamwork, most of all, it is important to forsake egos. Don't try to blame others for anything for might go wrong – instead the entire team should work in close coordination to cover for the slightest mistake made by an individual.
• "If anything can go wrong, it will": In spite of the intricate planning, rehearsals and the best of your efforts, things may not always run smoothly and last minute glitches can occur. Do not panic - be prepared for such exigencies. Have a backup plan in place. Arrange for emergency power backups and other technical backup systems. If an inordinate delay occurs (for example a performing artist does not show up on time), plan in advance how to handle the situation and keep the audience occupied.
• Safety is paramount: While it is important to have fun, safety is a very important factor. Ensure that emergency exits are well marked and that you have adequate trained personnel to handle the situation in case anything untoward happens. Have the fire brigade and paramedical ready in case of very large events.
• Smile!: Last but not the least, always remember that managing an event is all about interacting with people to deliver the best results. Keep a cheerful and positive disposition - it lowers stress for everyone concerned. The customer is always king – some things may not always go your liking, but in the end your satisfaction would come from seeing the event getting executed perfectly.

Ten Tips for Event Managers

Event Management, as is obvious from the term, refers to the organized planning and research involved in the proper execution of any event. The event may range from simple social events like birthdays, weddings, family reunions; more complex corporate and official events such as Annual General Meetings, brand promotion meets, product launch parties and also special entertainment events such as live concerts and award ceremonies.

The art and science of managing an event has become a specialized discipline and requires multi faceted skills. Following are 10 things to keep in mind while organizing an event –

• Knowledge is power: In order to make an event successful, understanding and knowledge is crucial. No two events are the same and understanding the nuances of what is required for a particular event is crucial. Events such as corporate meetings have their own demands of protocol and procedures. Entertainment events such as concerts require knowledge of various supporting resources to be put in place. Before actually commencing with managing an event, do make sure that you understand what exactly needs to be done. Talk to people who have participated in such events before, talk to other people who have managed such events before, keep yourself constantly updated with the evolving dynamics of each type of event.
• Set the Stage: What is perfect for a few persons may turn out to be a claustrophobic experience for a hundred. It is very important to know the number of people who are expected to attend the event beforehand. Make sure the customer has intimated his requirements to you clearly. The choice of the venue will depend on this factor. Very often the decision of choosing a venue is taken jointly with the customer. After the venue is chosen it is essential to obtain maps, scout the location, and take notes.
• Prepare today, execute tomorrow: Once a high level understanding of what needs to be done is obtained, it’s time for the planning phase. Chalk up a plan of which actions to be taken, and when. Assign responsibilities to the various actors within you team. Track the progress of each such planned action to completion. Before a big event, it is crucial to conduct dry runs and simulations. If possible, do involve the customer in such a dry run and walk him through of what he may expect during the actual event. This will prevent unpleasant surprises.
• Time it Right! When planning an event, work out a plausible time span. No event should be hurried, hectic affair and neither should it be a long drawn affair which puts the audience's patience under test. The agenda should be well balanced, with adequate time contingencies built in.
• Tools of the trade: It is also very important to have a grasp over the technicalities that run the show. Arrangement of proper technical equipment and skilled technicians is of prime importance. Nothing can be more embarrassing than a piece of equipment malfunctioning in the middle of the show. Pay attention to detail – for example when two projectors are beaming simultaneously on two ends of the stage, they must be in sync and have the same color balance. Have the technicians check and recheck the equipments before the show starts.
• Rules are not always meant to be broken: Organizing an event also requires number of approvals, permissions and procedures to be obtained. These range from permission from the police, civic authority clearances, environmental clearances etc. Make sure you, or your customer, have sought and obtained all necessary approvals and permissions. Stick within the boundaries of the provisions during the event. Never ever make the mistake of landing up in the wrong side of the law.
• There is no "I" in teamwork: An event involves a number of players. In some large scale events, it is mind boggling to think of the sheer number of players involved. For example, in a music concert – musicians, sound technicians, light technicians, stage technicians, sponsors, celebrities and of course the general audience. Each of these parts has to function smoothly in order for the whole to work. Communication is the key. Frequent meetings, briefings and rehearsals are needed for everyone to understand what their responsibilities are and how they need to coordinate. During the event have effective communication and coordination mechanisms like wireless headsets, or cell phones. In teamwork, most of all, it is important to forsake egos. Don't try to blame others for anything for might go wrong – instead the entire team should work in close coordination to cover for the slightest mistake made by an individual.
• "If anything can go wrong, it will": In spite of the intricate planning, rehearsals and the best of your efforts, things may not always run smoothly and last minute glitches can occur. Do not panic - be prepared for such exigencies. Have a backup plan in place. Arrange for emergency power backups and other technical backup systems. If an inordinate delay occurs (for example a performing artist does not show up on time), plan in advance how to handle the situation and keep the audience occupied.
• Safety is paramount: While it is important to have fun, safety is a very important factor. Ensure that emergency exits are well marked and that you have adequate trained personnel to handle the situation in case anything untoward happens. Have the fire brigade and paramedical ready in case of very large events.
• Smile!: Last but not the least, always remember that managing an event is all about interacting with people to deliver the best results. Keep a cheerful and positive disposition - it lowers stress for everyone concerned. The customer is always king – some things may not always go your liking, but in the end your satisfaction would come from seeing the event getting executed perfectly.